We receive an average of 4,000 works of art from more than 800 artists each year. All artwork is stored in large open bins with cardboard in between each piece. Work is frequently moved throughout the course of the Sale, making it impossible for us to accept overly fragile work. Although we have experienced staff handling all artwork, and damage to work is infrequent, we ask that you carefully read the following preparation guidelines.

Although we discourage artists to submit work that is overly fragile, you may cover fragile surfaces with clear plastic. You may also attach cardboard collars or corners to protect expensive frames. Please note that we must be able to see the work clearly while it is in storage. If the work is covered and we cannot quickly identify what it looks like then it will not be displayed.

2-D/WALL HANGING WORK:

  • All 2-D/wall-hanging work should be wired or have D-rings. Clip frames will not be accepted.
  • Plexi-glass is preferable to glass.
  • Multiples or groupings of small work should be installed as one object (mounted on a board). We suggest painting the backing board a flat white.
  • Diptychs and triptychs of medium and large size work should be wrapped together in such a way that we are still able to see the image. Each piece of the work should be clearly labeled in sequential order. Please attach an image of the work in its correct orientation to each panel. This will help ensure that the work is shown correctly. We suggest using D-rings at the same height on all panels or frames of diptychs and triptychs.

SHRINK-WRAPPED WORK:

  • Professionally sealed shrink-wrapped pieces are preferred. 
  • Photo sleeves are fine, but must be closed with double-stick tape.
  • All shrink-wrapped pieces must be free of loose or excessive tape, which will stick to other pieces in the bins.
  • We recommend using foam core board as a backing for all shrink-wrapped works. Corrugated card is not acceptable.
  • We will not accept shrink-wrapped canvas or panels.

SCULPTURE:

  • If the pieces are to be displayed on specific pedestals or shelves, please include it with the understanding that the piece will be sold with the shelf or base included with the work.
  • If special installation is required, please provide detailed instructions.

MULTIPLES (Small Sculptures, Textiles, Jewelry, Ceramics or other multiples):

  • You must label your own works. Every piece submitted must be labeled individually. If the works are not properly labeled they will not be accepted.
  • Labeling: The INVENTORY NUMBER for each of your pieces must be clearly written on the label along with your NAME and the PRICE. Inventory numbers are provided on your submission form and can also be provided to you at drop-offs.
  • Many artists who typically work in multiples may have a tag or a label that they prefer to use. It is ok to have such a label on your pieces, but you must also include the aforementioned information somewhere on the label. If you do not have labels we will provide blank labels to you at drop-offs. Filling out such labels at drop-offs can significantly slow down the drop-off process so it is highly advised that you label your works ahead of time.
  • If your pieces are sold as a pair this information must be clearly labeled on both pieces so they are not accidentally sold separately.
  • If you are a jeweler working with precious metals or stones you may also include a list of materials on your labels if you so choose.

VIDEO:

  • Two exhibition copies of any video work should be included in your drop-off package: one as a playable DVD, and one as a QuickTime file (using either the H.264 or MPEG-4 codec) on a flash drive or recordable DVD.
  • Sale copies are typically submitted as a finite edition of well-packaged DVDs and/or personalized flash drives. Please include as many of the final package as you are allowing us to sell in the edition and have them packaged in such a way that a buyer can be given a final package to take with them at the time of the purchase.
  • Please direct any questions on video submissions to David Thacker at david.thacker@tufts.edu or 617-627.0023.

INSTALLATIONS:

  • All proposals should be submitted to SMFAartsale@tufts.edu by no later than Monday, October 24. Because we are not able to display all proposed installations, these works will be reviewed by the SMFA Exhibitions staff and will be chosen from those proposals submitted by the aforementioned deadline at the discretion of the Curator.
  • Accepted installations will be assigned a location and display dates.
  • Artists will be responsible for putting up and taking down their installations under the supervision of the Exhibitions staff.

SOUND PIECES:

  • Sound pieces should be submitted on CD for display. Please direct any questions on sound art submissions to David Thacker at david.thacker@tufts.edu or 617-627-0023.

PERFORMANCES:

  • All proposals should be submitted to SMFAartsale@tufts.edu by no later than Monday, October 24. Because we are not able to display all proposed performances, these works will be reviewed by the SMFA Exhibitions staff and will be chosen from those proposals submitted by the aforementioned deadline at the discretion of the Curator.
  • Accepted performances will be assigned a location and display dates.
  • Artists will be responsible for setting up for and cleaning up after their performances under the supervision of the Exhibitions staff.

If your medium has not been covered in these guidelines, please contact SMFAartsale@tufts.edu or 617-627-6085 for further information or to discuss options.