The Registrar's Office is responsible for student records and information, managing student registration, and processing transcript requests, enrollment verifications, and status changes (i.e. changing from part-time to full-time, or vice versa).
Student Services Room
760 Dowling Hall, 419 Boston Ave .
Medford, MA 02155
If you would like your review board notes included with your transcript, please indicate this on the notes line on the transcript request form (right below the school choices).
Students may request their enrollment to be verified for insurance, financial, or other legal purposes. Verification requests must be received in writing. Enrollment of current students cannot be verified until after the add/drop date of the current semester. If enrollment verification of a pre-registered student is requested, the verification will state that "enrollment is expected," and is therefore up to the recipient whether or not it is acceptable.
Requests can be processed from the Verification Request Form or from a written letter including the following information: student's name, Social Security number, year(s) and semester(s) that need to be verified, where the letter should be sent, and the due date.
Please note: all verification requests are processed on Thursdays. Please plan accordingly if you have a pressing due date.
The Family Educational Rights and Privacy Act (FERPA) grants students the following rights with respect to your educational records:
1. To inspect and review your own educational records within forty-five days of the School receiving a request for access. You should submit a request in writing to the registrar, dean, or other appropriate official, identifying the record(s) you wish to inspect. The School official will make arrangements for access and notify you of the time and place the records may be inspected.
2. To ask the School to amend an educational record that you believe is inaccurate or misleading. You should write to the School official responsible for the record, clearly identifying the part of the record that is in question, and specifying the possible inaccuracies.
3. To consent to disclosures of personally identifiable information contained in your educational records, except to the extent that FERPA authorizes disclosure without consent. One exception allowing disclosure without consent is disclosure to School officials with legitimate educational interests. This includes Museum School officials, the Board of Trustees, and/or a person or company that is contracted by the School (such as an attorney, auditor, or collection agent). A School official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibility. Upon request, the School discloses educational records without consent to officials of another school in which the student seeks to or intends to enroll.
4. To file a complaint with the U.S. Department of Education concerning alleged failures by the School of the Museum of Fine Arts, Boston, to comply with requirements of FERPA. If necessary, contact:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue SW
Washington, DC 202024605
5. To choose whether to allow information about you to be released.
6. The School has designated as non-confidential directory information: name, address, telephone, full- or part-time status, graduation date, e-mail address, field of study, most recent school attended, photographs, dates of attendance, and degrees and awards. By answering "yes" on your Studio Enrollment form, you allow the School to release, at its discretion, your directory information. Requests for directory information will be screened and the School will make every effort to establish that such requests are valid and a written log of such requests will be kept on file. The school does not sell or provide student information as mailing lists.
Please consider very carefully before deciding to withhold any directory information. Rental agencies or prospective employers will frequently call us to verify information you have given them, or an out-of-town friend may call us to help contact you. All information requests will be refused if you decide not to release any of this information.
Certain parties are permitted access to student files in any instance: other school officials who have legitimate educational interest, government officials enumerated in the FERPA Act of 1974, or parties connected with a student's application for financial aid. Also, if students are considered dependents for federal income tax purposes, parents may have access to their educational records.
Students are notified of their FERPA rights annually through this Guide and by publication at registration. Contact the Registrar's Office for more information.
Student Right-to-Know and Campus Security Act
The School of the Museum of Fine Arts, Boston, in accordance with the Student Right-to-Know and Campus Security Act, Public Law 101-542, as amended by the Higher Education Technical Amendments of 1001, Public Law 102-26, maintains projected graduation rates in the Registrar's Office. A Campus Security Report is published and distributed each year. Any questions concerning either the Privacy Act or the Student Right-to-Know and Campus Security Act can be directed to the Registrar at 617-369-3620 or the director of Student Affairs at 617-369-3614.
Record of Requests for Disclosure
The Museum School will maintain a record of all requests for and/or disclosure of information from a student's educational records. The record will indicate the name of the party making the request, any additional party to whom it may be disclosed, and the legitimate interest the party has in the records.
Refusal to Provide Copies
With an understanding that it cannot deny you access to your records, a college or university is required to decide the circumstances under which it may deny you a copy of your educational records. The Museum School reserves the right to deny transcripts or copies of records not required to be made available by the FERPA in any of the following situations:
You live within commuting distance of the Museum School
You have an unpaid financial obligation to the School
There is an unresolved disciplinary action against you
Right of the School to Refuse Access to Student Records
The School of the Museum of Fine Arts, Boston, reserves the right to refuse to permit you to inspect the following records:
- Financial statement(s)of your parents
- Letters and statements of recommendation for which you have waived your right to access, or which were placed in the file before January 1, 1975
- Records connected with an application to attend the Museum School or a component unit of the School if that application was denied
- Any records excluded from the FERPA definition of educational records