The Family Educational
Rights and Privacy Act (FERPA) grants students the following rights with respect
to your educational records:
1. To inspect and review your own
educational records within forty-five days of the School receiving a request for
access. You should submit a request in writing to the registrar, dean, or other
appropriate official, identifying the record(s) you wish to inspect. The School
official will make arrangements for access and notify you of the time and place
the records may be inspected.
2. To ask the School to amend an
educational record that you believe is inaccurate or misleading. You should
write to the School official responsible for the record, clearly identifying the
part of the record that is in question, and specifying the possible
inaccuracies.
3. To consent to disclosures of personally identifiable
information contained in your educational records, except to the extent that
FERPA authorizes disclosure without consent. One exception allowing disclosure
without consent is disclosure to School officials with legitimate educational
interests. This includes Museum School officials, the Board of
Trustees, and/or a person or company that is contracted by the School (such as
an attorney, auditor, or collection agent). A School official has a
legitimate educational interest if the official needs to review an educational
record in order to fulfill his or her professional responsibility. Upon request,
the School discloses educational records without consent to officials of another
school in which the student seeks to or intends to enroll.
4. To file a
complaint with the U.S. Department of Education concerning alleged failures by
the School of the Museum of Fine
Arts,
Boston, to comply with requirements
of FERPA. If necessary, contact:
Family Policy Compliance Office
U.S.
Department of Education
400 Maryland Avenue
SW
Washington, DC 20202–4605
5. To choose whether to
allow information about you to be released.
6. The School has designated
as non-confidential directory information: name, address, telephone, full- or
part-time status, graduation date, e-mail address, field of study, most recent
school attended, photographs, dates of attendance, and degrees and awards. By
answering “yes” on your Studio Enrollment form, you allow the School to release,
at its discretion, your directory information. Requests for directory
information will be screened and the School will make every effort to establish
that such requests are valid and a written log of such requests will be kept on
file. The school does not sell or provide student information as mailing lists.
Please consider very carefully before deciding to withhold any directory
information. Rental agencies or prospective employers will frequently call us to
verify information you have given them, or an out-of-town friend may call us to
help contact you. All information requests will be refused if you decide not to
release any of this information.
Certain parties are permitted access to
student files in any instance: other school officials who have legitimate
educational interest, government officials enumerated in the FERPA Act of 1974,
or parties connected with a student’s application for financial aid. Also, if
students are considered dependents for federal income tax purposes, parents may
have access to their educational records.
Students are notified of their
FERPA rights annually through this Guide and by publication at registration.
Contact the Registrar’s Office for more information.
Student
Right-to-Know and Campus Security Act
The School of the
Museum of Fine
Arts,
Boston, in accordance with the
Student Right-to-Know and Campus Security Act, Public Law 101-542, as amended by
the Higher Education Technical Amendments of 1001, Public Law 102-26,
maintains projected graduation rates in the Registrar’s Office. A Campus
Security Report is published and distributed each year. Any questions concerning
either the Privacy Act or the Student Right-to-Know and Campus Security Act can
be directed to the Registrar at 617-369-3620 or the director of Student
Affairs at 617-369-3614.Record of Requests
for Disclosure
The
Museum School will maintain a record of all
requests for and/or disclosure of information from a student’s educational
records. The record will indicate the name of the party making the request, any
additional party to whom it may be disclosed, and the legitimate interest the
party has in the records. Refusal to Provide
Copies
With an understanding
that it cannot deny you access to your records, a college or university is
required to decide the circumstances under which it may deny you a copy of
your educational records. The Museum School reserves the right to deny
transcripts or copies of records not required to be made available by the FERPA
in any of the following situations:
· You live within commuting distance of
the Museum School
· You have an unpaid
financial obligation to the School
· There is an unresolved disciplinary
action against you
Right of the School
to Refuse Access to Student Records
The School of the
Museum of Fine Arts, Boston, reserves the right to refuse to permit you to
inspect the following records:
· Financial statement(s)of your parents
·
Letters and statements of recommendation for which you have waived your
right to access, or which were placed in the file before January 1,
1975
· Records connected with an application to attend the Museum School
or a component unit of the School if that application was denied
· Any
records excluded from the FERPA definition of educational records
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