Who is eligible to submit work to the SMFA Art Sale?
All SMFA alumni, current students (including CE and part-time), SMFA faculty members, MFA staff members, Medici supporters, visiting artists and anyone else who has a recognized affiliation with the School. If you are unsure about your eligibility to submit work please contact SMFAartsale@tufts.edu or 617-627-6085.
How can I register my work to be part of the SMFA Art Sale?
Anyone interested in participating in this year's Art Sale should register online between October 1 and October 31, 2016.
What paperwork do I need to fill out in addition to the online forms?
In order to drop off work for the SMFA Art Sale all artists must submit an Art Sale/Consignment Agreement. Additionally, in order to process payment for any works sold in the SMFA Art Sale, you will need to fill out a W-9 form and include a social security number or valid tax ID number. If you are a participating artists and a non-US Citizen or a non-permanent resident, you may submit a Form W-8BEN in place of the W-9 form. Please note that if you have donated your work as a 100% donation then you do not need to fill out a W-9 or W-8BEN, but we will still require you to complete an Art Sale/Consignment Agreement.
Where and when is drop-off and pick-up?
Drop-offs and pick-ups are located outside the SMFA Anderson Auditorium.
2016 Drop-off Dates
Friday, November 4, 2016 from 12pm–7pm
Saturday, November 5, 2016 from 12pm–6pm
Monday, November 7, 2016 from 10am–1pm
Drop-offs and pick-ups are located outside the SMFA Anderson Auditorium.
*UNDER NO CIRCUMSTANCES WILL WE ACCEPT WORK THAT IS DROPPED OFF LATE.
2016 Pick-up Dates
Sunday, December 11, 2016 from 10am–4pm
Monday, December 12, 2016 from 10am–4pm
What sort of work may I submit?
All media are welcome with the exception of work that is extremely fragile. We sell many paintings, framed prints, drawings and photographs, as well as jewelry, sculpture, ceramics and books. For information on how to prepare diptychs and triptychs, shrink-wrapped works or submitting a proposal for a performance or an installation please see the Preparing Works page of this site. The maximum size work we can accept is six feet in any direction owing to storage limitations. Please note, we are unable to accept any work intended for hanging if it is not properly framed or wired. All works, including oil paintings, must be dry. Please see the Preparing Works page of the site for further information. The SMFA Exhibitions staff reserves the right to refuse any works deemed too fragile or hazardous to display or too large to properly store.
Please submit only your best, most recent works from the last two years. You may not resubmit work that was unsold in a previous Sale.
How do I price my work?
All works at the Art Sale are priced by the artist. Appropriate pricing is an essential, and often difficult, facet of selling your work. Please be realistic and reasonable when setting your prices. Overpriced works do not sell and we reserve the right not to display works we feel are inappropriately or unrealistically priced. If you have never sold work before, or would simply like to speak with someone regarding pricing, please contact SMFAartsale@tufts.edu or 617-627-6085.
How many pieces may I submit?
Artists may submit one hanging or free-standing work and four shrink-wrapped works. Amounts of jewelry, small ceramics and other multiple items are decided on an individual basis. Please contact SMFAartsale@tufts.edu or 617-627-6085 with questions about multiples.
I am a Medici Artist. How many works may I submit?
Medici Artists are those artists who have sold more than $1,200 worth of work at a previous Sale. Medici Artists are given the opportunity to submit more than the standard maximum number of works at the next two Art Sales. If you were a Medici Artist in 2014 or 2015, you may submit two wall-hanging/2-D and six shrink-wrapped pieces. If you are unsure if you are a Medici Artist, please contact SMFAartsale@tufts.edu or 617-627-6085.
Where can I go for shrink-wrap? May I do it myself?
Several businesses do professional shrink-wrapping. Try framers in your area, as well as businesses specializing in printing and presentation. Photographic sleeves are also acceptable. Whichever method you use, make sure the finished product is professional and well executed and that the piece is rigid enough to withstand being handled by the general public. We recommend using foam core board as a backing for all shrink-wrapped works. Corrugated card is not acceptable. If you choose to use a photo sleeve, please use double-stick tape to close it and be sure that all edges are secure and will not easily open during handling. Please see the Preparing Works page of the site for further details.
Where do I park when dropping off/picking up my work?
There are several options for parking when dropping off or picking up work: street meters alongside SMFA on Museum Road, as well as the open lot next to the MFA and the garage behind the SMFA building, both on Museum Road. You should schedule at least 15 minutes to complete the drop-off process and 30 minutes for the pick-up process. Please do not live park in front of the School.
May I ship my work to the School?
We do not accept shipped work. You must have your work dropped off in person during the designated drop-off times and all works must be registered online prior to drop-offs.
What if I can't make it to the drop-off/pick-up days?
You may have someone else drop off and pick up your work. That person must bring with them an Art Sale/Consignment Agreement and W-9 or W-8BEN that you have filled out in advance. Art will not be included in the Sale without the aforementioned required paperwork.
How are the sale proceeds divided between the School and the artists?
Works are priced by the artists and sold to benefit SMFA student scholarships with a minimum of 50% of the proceeds directed toward supporting SMFA. During the registration process artists are given the opportunity to direct 60%, 75% or 100% of their proceeds to the School should they choose to give more than the standard 50%. 100% donations are encouraged and appreciated.
Is the portion of the art that I am donating (50%-100%) tax deductible?
It depends. Given that you are an artist, your cost basis in your artwork will affect the amount of tax deduction you will be entitled to claim. Tufts University will acknowledge your art donation (50%—100%) that is sold at the SMFA Art Sale to be considered an “in-kind” donation. However, given the complex rules surrounding the deductibility of art donations and self-painted artwork, Tufts cannot place a dollar value on the deductible amount of your actual charitable contribution. Please consult your tax advisor to make that determination.
Will I receive a Form 1099 when my painting is sold?
No, Tufts University will not send you a 1099. A Form 1099 is an information return that is sent to both a service provider and the IRS and used to record non-employee/independent contractor fees that are paid to a vendor “for services provided” to Tufts University. The mere act of selling a hand-made painting for the art show will not create a fee-for-service arrangement between the artist and the University as you are not providing services to the university and the university is essentially selling art inventory that belongs to the artist.
Why must I complete a W9 or W8-BEN if I won't be receiving a 1099?
Any time Tufts University writes a check or makes a payment to any payee, the IRS requires Tufts to have the payee complete one of these forms so that the IRS can capture the payments made to the payee. The IRS looks at Tufts University as a “tax withholding agent” which result from any monetary payments made by our Payroll or Accounts Payable Office. Depending on your citizenship or residency, you will be required to fill out a W-9 that validates that you have a taxpayer I.D number. To the extent that you are visiting the US on a temporary visa and have citizenship elsewhere the IRS requires the W8-BEN to verify if any automatic tax amounts are required to be withheld from your gross payment.
Do I need to pay taxes if my art is sold?
When it comes to paying income taxes, the amount that you may owe will depend on your individual financial circumstances and what other types of taxable income and deductions you will claim when filing your tax returns. Generally, a typical artist, who sells their painting(s) at a gallery, will receive a payment for the artwork in the year it is sold. As such, the IRS will view any cash payments from the sale of your art inventory as gross revenue before deducting expenses that are attributable to the artwork. Please consult your tax advisor to make that determination.
I am an international artist. Can I still submit to the Sale?
Yes, all artists, regardless of where they are from, may participate in the art sale. As mentioned previously, in order to process any type of payment from our Accounts Payable Office, an international artist must complete a Form W-8BEN (if a non-US Citizen or a non-permanent resident) in addition to an Art Sale/Consignment Agreement at the time the artwork is dropped off.
Why was my work not up when I visited the Sale?
Thousands of works are rotated during the Sale. Though we make every effort to exhibit work from every artist, we cannot guarantee that your work will be on view at any specific time or during the time of your visit.
How do I know if my work has sold?
We have reports available at the time you pick up your work telling you which of your pieces have sold and who the buyer(s) were. It may happen that you have no work to pick up. However, you must wait until pick-ups to find out what has or has not sold.
When should I expect my check?
You should expect to receive a check approximately 30 days after the pick-up period concludes. All checks will be mailed to the address provided on your Art Sale/Consignment Agreement.
Will I receive a list of who has purchased my work?
Yes, you will receive a report when you arrive to pick up your unsold work which will show who bought your work, their address (if they have provided it), and which piece(s) they purchased.
If you have questions regarding how to prepare your work, please see the Preparing Work section of the website. If after reading both the FAQ and Preparing Work sections you still have questions regarding the submission process, please contact SMFAartsale@tufts.edu or 617-627-6085.